Everything an institute needs, in one place
ClassTotal is a complete institute management system for coaching classes, tuition centres and academies — covering admissions, attendance, fees, exams, reports and more. Here is every feature, grouped by what it helps you do.
Admissions & Inquiries
Capture every lead and turn it into a confirmed admission.
Admissions
Subject-group selection, concession, instalment plans with automatic fee-record creation — a full inquiry-to-admission pipeline.
Inquiry Pipeline
Track inquiries from first contact to admission with a 4-step wizard covering personal, contact, guardian and academic details.
Attendance
Mark, monitor and analyse attendance the way your batches actually work.
Attendance Tracking
Mark attendance batch-wise or subject-wise. Students see their own calendar with daily and monthly breakdowns.
Attendance Analysis
Per-student risk meter (0–100), collection rate ring, worst month, max absent streak and monthly trend chart — on Pro Max & above.
Fees
Collect, track and receipt fees without spreadsheets.
Fee Management
Instalment schedules, auto-generated receipts, batch-wise collection tracking, concession calculation and overdue alerts.
Branded PDF Receipts
Auto-generated fee receipts with your institute logo, name and sequential receipt numbers. Download or share via WhatsApp.
Fees Analysis
Collection rate, overdue risk score, 6-month payment trend, payment-mode breakdown and a Fee Risk Meter — on Pro Max & above.
Exams
Create papers, schedule exams and publish results in one place.
Exam Management
Build question papers with sections and MCQ/subjective questions, schedule exams for batches, and record or auto-grade results.
Exams Analysis
Exam Risk Meter, 6-month score trend, recent results, consecutive-absent streaks and batch rank comparison — on Pro Max & above.
Reports & Dashboard
Real-time insight at a glance, with exportable detail when you need it.
Detailed Reports
Staff, student, batch, attendance, fees, inquiry, exam and admission reports — 23 in total — with multi-select filters and PDF export.
Live Dashboard Widgets
Real-time analytics for admissions, attendance, fees, birthdays, area-wise students and inquiries. Drag to rearrange and resize.
Drag-and-Drop Widgets
Rearrange dashboard widgets by dragging and resize between small, medium and large. Your layout is saved per user.
Task Manager
A built-in dashboard task manager with priority levels (urgent, medium, low), completion tracking and today/all filters.
Holiday Calendar
A built-in calendar with gazetted and regional Indian holidays, plus a live IST clock with date, day name and holiday info.
Student Portal & Your Website
Give students and parents their own window into the institute.
Student Self-Service Portal
Students log in to see attendance, fee balance, batch schedule and documents. OTP-based login with phone verification.
Timetable Management
Weekly batch schedules with subject, teacher, from/to times, duration tracking and quick-fill chips from configured lecture durations.
Notifications
Keep everyone informed automatically across every channel.
Smart Notifications
Automatic email, SMS, WhatsApp and push notifications for admissions, fee receipts, timetable changes and follow-up reminders.
WhatsApp Inbox
A two-way WhatsApp chat inbox — parents and students message your number and your staff reply, with delivery and read ticks and auto-linked student records. Available on every plan.
WhatsApp Builder
Design interactive WhatsApp menus (tappable buttons & list options), send them as inbox quick-replies, and wire up auto-reply bots that answer common questions automatically — on Pro Max & above.
Activity Log on Every Record
See who created, edited or archived any record, with full notification history and email, SMS, WhatsApp and push delivery status.
Platform & Productivity
Thoughtful details that make daily work faster and safer.
100% Mobile Friendly
Every page, form and report works perfectly on phones — bottom nav, pull-up drawers and touch-friendly controls throughout.
Global Student Search
Press Ctrl+K to search any student by name, code or phone. Instant preview with attendance, fees, guardian and batch info.
Auto-fill City from Pincode
Enter a 6-digit pincode and the city, district and state auto-fill via the India Post API — everywhere in the app.
Role-Based Access Control
Granular per-user permissions control which dashboard widgets, modules and individual reports each staff member can access.
Dark Mode Everywhere
Toggle light and dark themes with one click. Your preference is saved automatically across sessions and devices.
Keyboard Shortcuts
Alt+H/F/R/S jump between sections, Ctrl+K opens search, and holding Alt reveals every shortcut hint inline.
Auto-Capitalise Fields
Text inputs automatically capitalise the first letter of each word, with a single-attribute opt-out for special fields.
Data Isolation
Every institute is completely isolated with UUID primary keys and automatic scope filtering — no institute can see another's data.
Guided Product Tour
First-time users get a guided spotlight tour of the dashboard, navigation, search, notifications and profile — restartable anytime.
See it in action — free
Create your institute account and explore every feature yourself. Free for up to 100 students, no card required.
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